Divisional Office Administrator - Eastern Division - Gardiner, ME in Gardiner, ME at Maine Drilling

Date Posted: 7/10/2020

Job Snapshot

Job Description


Responsible for the performance of accounting and administrative functions specific to a Division or Department. Incumbent will perform a variety of general office functions including data entry and verification of daily/weekly project information, as well as providing administrative support to divisional management and personnel.


  • Utilizes various computer systems and software including Microsoft Office, Sage 300 Construction software (formerly Sage Office Timberline), and Field Data Capture software to perform necessary tasks as required;
  • Organizes, enters, and verifies payroll data & employee expenses in the accounting system;
  • Organizes and processes field paperwork and prepares job costing reports;
  • Imports and enters job costing data into the Timberline system and verifies to edit reports;
  • Prepares customer billings weekly for Division approval;
  • Enters billings, verifies to edit reports and generates invoices in SOS;
  • Generates customer contracts using our own specialized software;
  • Prepares miscellaneous spreadsheets for accounting reports and EOP reporting;
  • Provides field activity support for pre-blast calls and other pre-blast required communications;
  • Renews and obtains Dig Safe clearances on-line;
  • Performs multi-task functions while managing multiple deadlines;
  • Performs general filing functions using an electronic filing system;
  • Attends/assists in monthly foreman’s meetings, and;
  • Performs all other duties as assigned.


Broad base of general clerical / accounting and office management knowledge and skills are required. Candidate must possess excellent administrative and organizational skills. Previous experience in organizing and maintaining moderately complex filing and job records systems is required. Advanced knowledge of Microsoft Office is required, familiarity with Sage Timberline a plus. Candidate must have strong oral and written communication skills. Accounting training or experience is desirable. Incumbent must be able to deal effectively with a wide variety of individuals inside and outside of the Company. The ability to function independently with minimal supervision is required as well as the ability to work productively as part of a team environment as necessary.

Education Requirements

Associate's degree in business or other appropriate discipline, plus three to four years of relevant administrative experience, or a combination of education and experience from which comparable knowledge and skills are acquired.

Physical Requirements

Must be able to sit for long periods of time at a regular PC workstation.  Lifting requirements include periodically lifting up to 10 lbs. (normal office materials, and paperwork). 


  1. Administrative Jobs
  2. Bookkeeper Jobs